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What does ClosedChats AI build?

Six categories of production AI automation we ship for SMBs. Each one starts with a 72-hour quick win and grows into a managed system we operate alongside your team.

72h
First automation live
10×+
Target ROI per project
15-min
Critical-issue SLA

Workflow automation

What if every multi-step process ran itself?

End-to-end automation across email, CRM, databases, and APIs. We connect the systems your team already uses and remove the human handoffs that slow things down.

What we build:

  • Email triage + intelligent routing
  • Document approval workflows
  • Multi-system data sync
  • Conditional logic + decision trees
  • Cross-tool task orchestration
  • Real-time monitoring + alerts

Typical outcomes:

  • Typical 60–80% time savings on automated steps
  • Near-elimination of manual data entry
  • Audit trail for every run

AI agents & chatbots

How do we get a customer-facing AI that actually helps?

Conversational AI that understands context, remembers prior conversations, and resolves the boring 80% of inbound questions. Hands off cleanly to humans when it should.

What we build:

  • Lead qualification (24/7)
  • Tier-1 support + FAQ
  • Multi-channel: web chat, WhatsApp, SMS, Instagram DM, email
  • Context retention across sessions
  • Smart escalation rules
  • Sales agent variants for outbound

Typical outcomes:

  • Deflection of 60–85% of routine support volume
  • Sub-minute first response across channels
  • Higher conversion rates from handoff context

Voice AI

Can AI handle phone calls without sounding like a robot?

Inbound and outbound voice agents that sound human. Used for appointment booking, support tickets, sales discovery, and lead qualification — in English, Hindi, or regional languages.

What we build:

  • Inbound: support, FAQ, booking
  • Outbound: lead qualification, follow-ups
  • Multi-language (English, Hindi, regional)
  • CRM integration + call summarization
  • Sentiment + intent detection
  • Live handoff to humans

Typical outcomes:

  • 24/7 phone coverage without staffing nights
  • Consistent intake quality vs. exhausted human agents
  • Searchable transcripts for every call

Document & data processing

How can we stop keying invoices, KYC docs, and contracts by hand?

AI extracts structured data from PDFs, scans, and emails — then validates, classifies, and routes them. Human-in-the-loop for low-confidence cases; straight-through for the clean ones.

What we build:

  • Invoice + PO line-item extraction
  • Contract clause parsing
  • KYC / onboarding documents
  • Compliance document review
  • Data normalization + dedup
  • Confidence-threshold routing

Typical outcomes:

  • 80–95% straight-through processing
  • Significant error-rate reduction
  • Hours back per accountant per week

Custom integrations & APIs

What if a tool doesn't have a pre-built integration?

If it has an API, a webhook, or a database connection, we can wire it in. We build custom connectors for proprietary systems and orchestrate them with the rest of your stack.

What we build:

  • 2,500+ pre-built integrations
  • Custom connector development
  • API gateway + rate limiting
  • Database consolidation
  • Webhook event handling
  • Backup + DR automation

Typical outcomes:

  • No more "we can't automate this because the tool doesn't support it"
  • Replace fragile copy-paste between systems
  • Ownership of the integration layer (no SaaS lock-in)

Managed operations

Who keeps it running after launch?

We do. Every project ships with monitoring, alerts, fallback logic, and a 15-minute critical-issue SLA. When models change or APIs break, we patch — usually before you notice.

What we build:

  • 24/7 monitoring + alerting
  • Multi-model routing (failover)
  • Self-healing fallbacks
  • Monthly optimization reviews
  • On-call critical response
  • Capacity + cost dashboards

Typical outcomes:

  • 99.9% target uptime SLA
  • 15-min response on critical issues
  • Predictable monthly support cost

How does an engagement actually run?

Same shape regardless of which solution category — discovery first, working code in 72 hours, then full build, then operate.

01

Discovery

15-min call. Map workflows, rank by ROI.

02

First build

72-hour production automation.

03

Comprehensive build

2–4 weeks of full deployment.

04

Run + optimize

Ongoing managed ops + monthly reviews.

Ready to map your highest-ROI automations?

Tell us about your workflow. We’ll come back with what we’d build, in what order, and what it costs.

Tell us what to automate

A few quick questions — you’ll talk to a founder, not a sales rep.

Step 1 of 3 — Who are you?

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